Choosing the Best Board Room Format

The ideal boardroom layout will depend on how many people are in attendance and the kind of discussion is taking place. If you’d like your participants to take notes or make use of interactive displays, you’ll need choose a meeting room layout that can accommodate your desired discussion style.

One of the most well-known choices is the traditional boardroom layout, which has been seen in a number of films and is ideal for meetings that require collaboration and decision-making. It’s made up of rectangular tables that are put together which puts everyone on the same footing. It’s also ideal for presentations and can accommodate remote and in-person participants.

Another alternative is the hollow square layout which consists of four tables set in a square with guests seated around the perimeter. The middle is an open area where an facilitator can work. This is a good choice for meetings with less than 20 participants. It’s also a good option for collaborative sessions where the focus is not on making decisions, but instead sharing information or working on specific projects. This isn’t a good option for remote or videoconference attendees.

The classroom style is perfect for instructive training sessions or workshops however it can be uncomfortable when there’s an extended period of time when attendees are expected to record notes. Theatre style is great for large-scale meetings where you’ll be presenting and want to ensure everyone is able to view your presentation in a visual format.