How to Deliver Value at Your Board Meetings
If they are done right When done properly, Board meetings are a chance to leverage the collective expertise of your Important People to tackle key corporate issues and make crucial decisions. They can affect the direction of your organization by steering it out of turbulent waters and into more calm ones. You must ensure that every meeting is valuable by ensuring that you take decisions on the appropriate topics and involving all your members.
To begin the meeting, the chair should begin by confirming that a quorum is present. This can be done by asking everyone to raise their hands or use the roll call method. The chair should summarize the main discussions and provide a brief synopsis of the meeting’s purpose. The chair should make sure that any new items added to the agenda will be given enough time for discussion before they are put to vote.
It is crucial to look over all relevant reports and information before making any decisions or weighing up any deliberations. Financial statements along with progress reports on initiatives or projects, and surveys of customer feedback are all included. This information should be compiled and distributed to each board member prior to the date of the board meeting so they are able to digest the information prior the discussion.
It is important that your board members participate in honest, open discussions. This can be achieved through establishing a culture that promotes respect, allowing those who are quiet to speak out and encouraging them to challenge conventional ideas in a respectful manner. It is also essential to ensure that your meetings are scheduled with regular breaks and refreshments to keep everyone engaged and focused.