How to Have a Successful Board Room Meeting

The board room is where your company’s most crucial decisions are made. The outcome could be an innovative approach to strategic planning or help you avoid the traps of a costly tactical mistake Effective board meetings are an essential aspect of the success of your business. Boardroom etiquette is important as is a thorough knowledge of the parliamentary procedure and the ability to spark productive discussion.

A properly-planned agenda is the cornerstone of an effective board meeting. It sets the meeting’s objectives and outlines the key issues to be discussed and guides the flow of the discussion. It also allows the board to tackle all of the important issues within the designated meeting time and is a significant part of a company’s overall governance.

To start off the meeting, the presidency officer calls the meeting to order at the designated start time. Then, he proceeds to call roll to ensure that an quorum of board member is present. After all attendees have been accounted for, the agenda and previous minutes are approved. Then, the board reviews any old unresolved business and then discusses any other issues that were added to the agenda for this particular meeting. The board can also adjourn the meeting after these issues are addressed.

To ensure that the boardroom is running smoothly, it is best to limit time spent on reports or « have to » items. This allows the board to allocate more of the meeting to discussing strategic direction as well as other important topics. The board can also cut back on reports by asking committee officers and chairs to share only the most pertinent information in a short and concise report prior to the meeting.