How to Set Up a Virtual Data Room

A virtual data room is a secure online repository for sharing documents with third parties. They can be utilized in many business scenarios, including due diligence for M&A transactions as well as internal collaboration on projects. Before you can make use of your VDR, you need to be aware of how to set it up.

Create the structure of your file and then designate a VDR administrator. Create parent subfolders and parent folders according to the purpose they serve. You can also create permissions for files and folders according to their access levels. It’s best to set permissions based on the « need-to-know » principle and not give users access to files they do not need. You can edit these permissions whenever you want.

Check that all uploaded files are labeled and indexed in a consistent fashion. This will allow you to locate and retrieve them from the virtual dataroom. Version control can be used to monitor changes to documents.

Choose a reliable virtual room provider that is customized to meet your specific business needs. Look for user reviews and testimonials on their website and in industry blogs. Also, take a look at provider’s rating on review aggregators or forums.