Tips for Conducting Board Meetings

During board meetings top-tier leaders meet to discuss and debate strategic issues that face their organizations. The outcomes of these discussions determine the organization’s direction and affect everything from the confidence of investors to public perception. This is why it’s vital for board directors to maximize the effectiveness and efficiency of their meetings. This article provides tips for conducting board meetings with the goal of creating productive and engaging discussions.

Start by welcoming and introducing every board member particularly if they’re new to the meeting. This sets the stage for a cooperative board meeting, assists in establishing an appropriate etiquette for the boardroom and encourages participation.

Begin and conclude the meeting in a timely manner, as it is a sign of respect for other directors and discourages tardiness. This is especially crucial when meetings are conducted via a virtual platform, where time management can be a problem.

Do not waste time on routine or irrelevant things, such as voting and committee reports. Limit these topics to 25 percent of your meeting time. Then spend the rest of the time discussing strategies and other important topics.

Make clear the manner in which decisions will be made during the meeting (consensus, voting, or other method). This ensures that all board members know the decision-making process and take part in meaningful discussions.

Get feedback from members of the board on their satisfaction with the manner in which your organization conducts board meetings. This can be done by informal discussions or by giving out surveys and polling tools. For example, if the board’s structure and content encourages lively discussion. Also, you can ask for them to rate the quality of meetings on a scale of numbers.