A virtual meeting is an online video conference or video chat which uses videoconferencing software. This type of meeting, which is often referred to as Zoom is actually a broader concept that covers other popular platforms such Microsoft Teams and Google Hangouts. Virtual meetings allow participants from different locations to connect via audio and video. This helps reduce travel costs and allows people to work together regardless of their location.
A virtual meeting’s goal is to discuss and exchange ideas regardless of whether it’s a corporate-wide internal discussion or a joint workshop for clients. The key is to keep the discussion focused to make it productive and efficient. The most effective meetings have a clear objective and agenda that are set out in advance, so that everyone knows what they are expected to do.
To keep the attention of participants it is essential to have an engaging moderator or speaker who keeps the discussion on track. Sending out invitations for meetings in advance is an excellent method to ensure that participants are prepared and willing to attend the meeting. You don’t want your virtual meeting to be a waste of time and money. To avoid this, make sure you choose a platform for meetings that provides high-quality audiovisuals. To avoid the re-sending of emails when deciding on a suitable time, you can make use of tools like Doodle that allow people to make their availability known quickly.